We’ve Made Adding Members Easy

Adding Members to Your Wiki
Wikispaces offers easy ways to add new Members to your Classroom wikis.

First, let’s start with a quick refresher on some terminology.
A User is defined as anyone with a username and password for wikispaces.com. When you go to wikispaces.com and log in, you are signing into your User account. Anyone can create a User account for free.
When a User joins a wiki using one of the methods below, they become a Member of that wiki.
A single User can be a Member of any number of wikis on wikispaces.com.

Membership for your wiki can mean different things. If your wiki is Protected, all Users can view its content, but only Members will be able to edit. If your wiki is Private, only Members will be able to view and edit content. More information about permission settings can be found here.

Now let’s have a look at how to add new Members.

The Invitation Tool
A Wikispaces classic. Just use the + button next to the Members link and paste in the username or email address of the Users you would like to make Members of this wiki. It’s the perfect way to announce to a specific audience that your new wiki is up and running.


The Invite Code

A new tool for Organizers to add a group of new Members into their wiki in one swoop. Organizers can activate a temporary join code from their wiki’s settings area, pass out the code during their class or meeting so Users can navigate to the wiki and enter this code to become a Member of the wiki. More info can be found here.


The User Creator
If your students do not have Wikispaces User accounts, this tool will allow you to create them in bulk. The new accounts will already have a membership to your wiki when they sign in!

First, create a spreadsheet or list of the unique usernames, passwords and email addresses (the latter is optional) that you would like to use for your student roster and then:

Go to your wiki and click the Settings link.
Click the User Creator link
Select the appropriate wiki from the Which wikis do you want to add users to? drop down menu and click the +Add Another Wiki button for updating members on multiple spaces.


Paste in the usernames or upload the spreadsheet containing these usernames and click Continue.
Select the column containing users names. Do not worry about email addresses or passwords – there will be no changes made to existing accounts.
Click Continue
You will be notified about any errors (existing usernames, unaccepted characters, etc.). Make any appropriate changes, if needed.
Click Create Users

And for our Private Label and Campus users, you can automatically add memberships to existing Users from the Site Administration area and bypass the invitation process entirely.

The Wiki Details page
Go to Site Administration.
Click the Search link under the Wikis heading.
Search for the wiki you would like to add this user to.
Hover your mouse over the wiki name and click the Details link that appears.
Scroll down to Add a New Member. Type or paste in the username and click Add.


This entry was posted in Wikispaces. Bookmark the permalink. Both comments and trackbacks are currently closed.


  1. Posted January 22, 2015 at 1:03 pm | Permalink

    I created this wikispace several years ago when I was affiliated with edutopia.org but I am retired from classroom teaching now, and am updating the entire wikispace… so I would like to know how “newcomers” to wikispaces (teachers and education administrators) would find my wikispace via some “Search box” by subject: “high school geometry” etc.
    I just went to your online homepage intro and “getting started” etc. but there is no mention of a search tool…
    and the people who have requested membership over the years almost never give an affiliation with a school etc, so I don’t approve them…
    — How do people/users find my “hs geometry adventure” wikispace?”

    Still a Techno Newbie… Allen Berg

  2. Cheryl
    Posted February 24, 2015 at 3:32 pm | Permalink

    It would be really helpful to see a sample Excel file to see the best way to set one up to use User Creator function.


  3. Posted March 7, 2015 at 5:44 pm | Permalink

    Hi Allen,
    We focus more on the idea that you invite people to your wiki, or promote it yourself, rather than making Wikispaces a place where visitors can search for an find your wiki.
    As for people who request access but don’t provide enough information, one option you have is to use our messaging feature and ask them for more information about who they are.

  4. Posted March 7, 2015 at 5:46 pm | Permalink

    Just put usernames in one column, email addresses (if you want to use them) in another, and passwords (if you want to choose them), in another. Then when you upload the file you can specify which columns hold which data.

  • Wikispaces Private Label

    Our flexible, scalable wiki environments deliver unlimited wikis, simple editing tools, and powerful central administration for organizations of all sizes.
    Find out more.
    Start your free, 30-day trial.

  • About Us

    Welcome to our blog! This is where we share updates about events and new releases, tips and tricks for using wikis, profiles of a few of our favorite wikis, and more. We're proud to serve a large community of educators, as well as individuals, groups, and organizations of all stripes and sizes.

    Contact us.
    Call us: 415-863-8919
    Site status · We're hiring!

  • Join Us for a Webinar

    Our monthly webinars are a great way to check out examples, learn from experts, and get real-time answers to your questions. Our webinars are always fun, and always free.
    Sign up today.

  • Wikispaces for Educators

    If your wiki is used exclusively for education, you might be eligible for a free upgrade to one of our K–12 plan or Higher Education plan wikis.
    Learn more about our K–12 plan.
    Learn more about our Higher Education plan.