Wikis as flexible and powerful knowledge bases

A wiki is a powerful, flexible, and easy-to-use platform for sharing knowledge across your organization. It’s also one that you and your employees will love using. Here are some of the reasons Wikispaces makes knowledge sharing a breeze:

It’s as simple as Edit, Type, Save
Wikispaces is designed so that anyone can use it, regardless of their technical know-how. Our single-click Edit button and Visual Editor make adding content as easy as editing a Word Document. Give it a try in our Sandbox wiki.

Add relevant resources, regardless of their file type or location
Our Link, File, and Widget tools let you pull together all your valuable resources. Found a great article on market changes in your industry, go ahead and link to it. Created a training video for new employees, embed it on the New Employee’s page. Have a great sales proposal template, share it on your department’s page. Regardless of what format your knowledge takes – video, slideshow, document, text, audio, Twitter feed – you can add it to your wiki.

Track the conversation
With History, and Recent Changes, you can easily keep track of who is speaking and what content they’re adding. If you have a question about any contribution, you can always reach out to the author. And with email Notifications, you can see who’s making changes at any moment, and jump into the conversation as it’s happening.

A platform that bends with you, not the other way around
Most importantly, Wikispaces lets you organize your information in the way that works best for you. You can begin by creating a series of subpages for each department, regional office, or projects. As small work groups sprout up to plan a conference or prepare for a large release, they can create pages and structures that work for them. And if individuals just want keep tabs on their own pages, they can do so with our Tags feature. Wikis aren’t rigid structures you have to follow; they change and grow based on your organization’s needs.

Take a look at our recent webinar on Building Knowledge Bases to learn more about creating and using a wiki knowledge base in your organization:

Set up a knowledge base for your business or organization
If you’re looking for a knowledge base for your organization, you might consider our Private Label service. With additional features like unlimited wikis, your own branded environment, and integration with your existing systems, Wikispaces Private Label is a powerful collaborative platform for your organization.

This entry was posted in Business, Non-Profits, Private Label, Wikispaces. Bookmark the permalink. Both comments and trackbacks are currently closed.


  1. Mihaela Dragomir
    Posted March 29, 2013 at 11:08 am | Permalink

    How can I add some documents in word format or folders with text documents?
    Or can my students access my wiki and find the information I post there? How can I add them on my wiki?

  2. Posted April 1, 2013 at 6:29 am | Permalink

    We have been using Wikispaces to maintain an “online manual” for about 3 years now and we love it! We broke ours into HR, User Guide and Procedures and use tags to group concepts like “website,” “membership” and “policies.”

  3. Kyra
    Posted April 8, 2013 at 4:31 pm | Permalink

    How do you get a youtube screen like that on your wiki??

  4. wendy
    Posted April 25, 2013 at 10:22 am | Permalink

    Hi Kyra, you can embed YouTube by going under “Edit” and then “Widgets” and choose YouTube.

  5. wendy
    Posted December 18, 2013 at 12:40 pm | Permalink

    Hi Mihaela, if you go up to “File” and insert a Word Document you can post it there!

  • Wikispaces Private Label

    Our flexible, scalable wiki environments deliver unlimited wikis, simple editing tools, and powerful central administration for organizations of all sizes.
    Find out more.
    Start your free, 30-day trial.

  • About Us

    Welcome to our blog! This is where we share updates about events and new releases, tips and tricks for using wikis, profiles of a few of our favorite wikis, and more. We're proud to serve a large community of educators, as well as individuals, groups, and organizations of all stripes and sizes.

    Contact us.
    Call us: 415-863-8919
    Site status · We're hiring!

  • Join Us for a Webinar

    Our monthly webinars are a great way to check out examples, learn from experts, and get real-time answers to your questions. Our webinars are always fun, and always free.
    Sign up today.

  • Wikispaces for Educators

    If your wiki is used exclusively for education, you might be eligible for a free upgrade to one of our K–12 plan or Higher Education plan wikis.
    Learn more about our K–12 plan.
    Learn more about our Higher Education plan.