If you’re anything like us, you spend a lot of time adding new pages and uploading new files to your wiki. Over time, we — that is, you — have ended up with hundreds of pages and files. Probably. And you need a good way to keep track of them.
Which would mean you are so very happy that you can use tags to keep track of all those pages and files. Because tags are a super-simple way to categorize and classify all those tricky little cyber-assets that it would otherwise be so easy to lose.
What can I do with these “tags”?
Oh, we’re so glad you asked. When you tag a file or a page, it’s like slapping a little magic LoJack on it that makes it come when called (if you’ll forgive our mixed metaphor). Say you create a page with an assignment for your students, and you tag it “homework.” But, to do that homework, they need to download a worksheet. So you upload the PDF, and you tag that “homework,” too. When your students look for “homework,” both tags come running.
Or maybe you want to get a quick snapshot of all the pages each member of your team has been working on. If you’ve all been tagging those pages as you go, a search will give you an instantaneous list of all of Terry’s pages.
How do I tag something?
Nothing could be simpler. For files, go to Manage Wiki > Files, and select Show Tags, History, and Size. The tags for each file will appear under the file name. To tag a file, click the Edit link under the file name and type your new tag. Once you’re done, click Save to save your tags.
When you create a new page with the New Page button, it asks you right out if you want to tag the page. If you decide you want to tag an existing page — or change or delete tags on an existing page — you just click the down arrow on the Page tab and choose Details and Tags. You can manage the tags right there. Or you can go to Manage Wiki > Pages and tick the Show Tags and History box.
There’s no limit to the number of tags you can add to a page or file, and no limit to the number of pages and files that can share the same tag. So don’t be stingy.
Now that I’ve tagged them, how do I find them again?
If you just want to track something down, you can either search or filter.
To search for tagged files and pages, simply type the tag into the Search box in your wiki’s sidebar. You’ll see the tag listed in the search results. Just click on it to see all the pages and files with that tag.
Or you can filter by tags to find the page or file you want. Go to Manage Wiki and pick either Pages or Files. To the right, you’ll find a list of existing tags. Just click the on you’re looking for, and the list will be narrowed to only the pages/files with that tag. Or, if you have a whole bunch of tags, you can type the one you want into the Find Tag field, and it will pop right up.
You can also filter by tags when you’re adding a file to a page. On the right-hand side of the file upload tool, you will see Filter by Tag and Find Tag. You can use either option to narrow down your search.
And you can always go to Manage Wiki > Tags to see the complete list of tags, how often they’re used, and the last time they were applied.
…and that’s it?
Of course not! Would we be so excited if it were? You can also limit to a single tag whenever you embed a List of Wiki Pages widget on any page in your wiki. Just enter the tag you want to narrow by in the Show Pages Tagged field. (I use this one myself. The To Do page on my wiki has an In Progress column that links to all my projects with “ongoing” tags, and a Completed column for my finished projects. Easy reference!)
Or you could embed a tag cloud into your page or navigation bar. The tag cloud is a visual list of all tags you’ve assigned to any of the pages in your wiki. Tags that you’ve used a lot are BIG AND BOLD, and tags that you haven’t used all that much are little and meek. Hover your mouse over any tag to see how times you’ve used it in your wiki. Click it to get a list of the pages you tagged.
And because we absolutely love tags, we’re always finding better things to do with them. Like bulk tagging and—
Ah, but that would be giving too much away. Trust us on this one, though: it will be pretty great. And we’ll tell you as soon as we can.
If you’ve found other interesting things you can do with tags, leave a comment below to let everyone know about it. And if you have any questions, shoot us an email at email@example.com and we’ll sort you right out.
NOTE: In April, 2011, we release a new navigation bar. Now you can sort the pages in your side navigation by tag. Read more.