Tag Your Files for Easy Discovery

Did you know that tagging your files can make them easier to find and add to your pages? In this post, I’ll show you how to use tags to help organize the hundreds of files on your wiki.

What is a tag?
First, let’s go over a little vocabulary. Tags are a simple way to categorize and classify pages and files on your wiki. When you assign a tag to something, it’s like putting a label on it.

Let’s say I were a teacher who wanted to keep track of all the different homework assignments I upload to my wiki. I might tag each new assignment I upload as “homework.” I can then search for this tag and find all the files that I have tagged “homework.” Tags allow me to search across my hundreds of pages and files easily.

How do I tag a file?
To tag files on your wiki:

  1. Go to “Manage Wiki” and then the “Files” page.
  2. Select the option “Show Tags, History, and Size.” The tags for each file will appear under the file name.
  3. To tag a file, click the “edit” link under the file name and type your new tag – “homework” or “homework week 2” or “Jason.”
  4. Once you are done, click “Save” to save your tags.

Note: You can add as many tags as you would like to a file. If Jason uploads his homework assignment to your wiki, you may want to tag the file as both “Jason” and “homework week 2”. You can then find this file when you search for all of Jason’s work or for all of the week 2 assignments.

Now that I’ve tagged my files, how do I find them?
There are several ways to find files tagged in a particular way. In this post, I’ll focus on two: searching for tags and filtering your files by tags.

  1. To search for tagged files, simply type the tag into the Search box in your wiki’s sidebar. You’ll see the tag listed in the search results. Click on it to see all the pages and files with that tag.
  2. You can also filter your files by tags to find the one you want. To do this, edit a page and go to the “File” tool in the toolbar. On the right-hand side of the file upload tool, you will see “Filter by Tag” and “Find Tag.” You can use these options to narrow down your search to just a few files. Once you find the file you want, click on it to add it to your page.

Give it a whirl!
Now it’s your turn. Go ahead, tag your files, and see how much easier it is to find your students’ assignments or your marketing case studies out of the hundreds of files on your wiki.

We’d love to hear what you think about file tags or any other feature. Feel free to email us with your feedback at help@wikispaces.com.

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